Rent receipt template

You’re a good tenant and always pay your rent. But can you prove it?

On this page, you’ll find a downloadable rent receipt template. We’ll also explain what a rent receipt is, why tenants and landlords need rent receipts, how to go about getting one, and what information a rent receipt letter should include.

Please be advised that the requirements around rent receipts vary from province to province, so double-check with your provincial rental authority before writing your letter.

Topics

• Download template
• What is a rent receipt?
• Is it required?
• What information to include
• How to deliver a receipt
• Commonly asked questions

Downloadable rent receipt

Feel free to use this downloadable rent receipt letter template. Please note that the content of this document is for informational purposes only and has no legal value.

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What is a rent receipt?

A rent receipt letter is a document proving that a tenant paid their rent to their landlord for a particular month. Tenants and landlords/property managers use this document as a record of proof of rental payment, and for tax filing purposes.

Is it required?

Landlords are required to provide tenants with rent receipts. In order to claim rent on their income tax, they must provide Revenue Canada with an official rent receipt.

From the tenant’s perspective, a rent receipt is required if, for example, the landlord claims rent was not paid for a particular month. If the tenant did not have an electronic record of payment, the only proof available would be the rent receipt document.

What information should be included on a rent receipt?

A rent receipt letter is not difficult to create. It should include the following:

• Tenant name
• Landlord/Property manager name
• Address and unit number of the rental property
• Date of payment and/or rental period
• Payment amount
• Payment method
• Landlord/Property manager signature
• Any additional relevant information

How to deliver it

Landlords can deliver a rental receipt electronically, by regular mail, or personally deliver it to the tenant. Electronic delivery is the surest method, eliminating the risk of losing the document (and saving on envelope and postage costs).

Commonly asked questions

Can my landlord refuse to provide me with a rent receipt?

No. If a tenant asks for a rent receipt, their landlord is obliged by law to provide one.

I pay my rent electronically. Why do I need a rent receipt?

Revenue Canada may ask for a copy of your official rent receipt documents to verify any rental income you claim, so it is a good idea to ask for this document, even if you pay your rent electronically.

Can a landlord charge me for a rent receipt letter?

No. Landlords must provide a receipt for payment of rent free of charge on request.

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